Developed by safety professionals, the Audits & Inspections module in Medgate’s Safety Software Suite is an important tool to help safety professionals manage all aspects of their audit and inspection programs. For clarity, here is how we define audits versus inspections:

Audits

  • Less Frequent
  • More formalised
  • Larger scale/scope
  • Often system or program based

Inspections

  • Frequent, repeating
  • Large number of inspectors/inspections per year
  • Focused/specific
  • Often equipment or area based


diagram-inspections-audit

Key Benefits

This module will enable you to:

  • Set up inspection programs to help identify and control risks and comply with legal and other requirements
  • Collect and record all of your various audit and inspection related details, simplifying audit/inspection recordkeeping
  • Provide inspection administrators with a central access point to view and manage their full inspection program, including completion status and history of the related findings and actions

  • Accelerate communication and action with automated workflows such as automatic email notifications for non-conformances
  • Ensure that all actions and items resulting from an audit are satisfactorily completed and closed
  • Generate effective reports to review audit/inspection results

How Does The Audits and Inspections Module Work?

The features of this module are grouped in the following categories:

Creating & Managing Safety Audits

  • Create any type of audit and capture relevant details such as audit type, status, start/end dates, lead/back-up auditors, location, etc.
  • Consolidate and store all the information collected during your audits, including pictures, documents, questionnaires, and findings/actions
  • Customise audit checksheets to your needs with use of the Medgate Questionnaire module
  • Configure your system to auto-generate findings based on question responses
  • Include risk ratings for each finding
  • Assign multiple actions/assignees to one finding
  • Generate corrective or preventive actions and ensure action completion via automatic email notifications (including a direct link to the action) sent to assignees
  • Track status of all findings and actions related to a specific audit or group of audits

Creating & Managing Safety Inspections

  • Create recurrent ‘Inspection Profiles’ and assign to multiple inspectors/locations
  • Customise inspection checksheets to your needs with use of the Medgate Questionnaire module
  • Connect inspections to legal and other requirements (integrated with the Compliance Management module)
  • Configure automatic reminders to be sent to inspectors and/or their supervisors
  • Provide inspection assignees with a complete list of all their inspections with the corresponding status (due, overdue, complete)
  • Enable inspection administrators to easily track:
    • Completion status of inspections
    • History of findings/actions generated from the inspection program

Audits & Inspections Reporting & Metrics

Integration Points

The Audits & Inspections module is also available in Medgate’s Environmental and Ergonomics Software Suites, and integrates with the following modules in the Safety Software Suite:

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