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Compliance Management

Medgate provides a systematic approach to achieving operational excellence. Our solution adopts the ISO framework to integrate the essential elements for compliance management.
Medgate allows you to effectively manage regulatory compliance by presenting a clear list of requirements with automated alerts for potential issues.

Medgate partners with the leading content providers to bring in global and local regulations and standard protocols such as ISO, related to your company’s geographical location. Medgate’s Compliance Management software gives the ability to conduct applicability analysis at every level in your organization down to the asset level. In combination with Medgate’s Management of Change module, these content partnerships make your organizational compliance effortless.

Auditing and self-assessment questionnaires are imported relating directly to regulations and standards. These can be scheduled to capture any finding. Corrective actions can be associated to the findings to track to closure and close the loop. Corporate policies and procedures can be managed in the same manner. The result is a seamless view of your organization’s compliance strategy and status.

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Key Benefits of the Compliance Management Module

The Compliance Management software module will help environmental/EHS professionals to:

  • Minimize the cost and effort associated with complex regulatory requirements and mitigate the risk of noncompliance
  • Medgate’s compliance management solution allows organizations in any industry around the world to centrally manage environmental compliance tasks, documentation, and related information
  • Determine regulatory applicability for sites and assets. Whenever a change occurs, the Management of Change workflows ensure that tasks and audits are updated accordingly
  • Leverage Medgate’s partnerships with STP, BNA, RegScan and Enhesa to ensure no matter where you are in the world, you have the latest regulatory content

  • Manage and satisfy environmental compliance requirements for jurisdictions around the world and satisfy environmental management standards such as ISO 14001
  • Never miss a deadline – automatically send tasks to individuals or groups and manage your team’s time with the compliance calendar and recurring tasks
  • Track and monitor completed and overdue tasks to guarantee compliance
  • Easily create Title V deviation reporting for submittal to appropriate regulatory authority in the US
  • Quickly escalate task notifications to management

Key Components

This module offers several key features that will help you efficiently organize and manage environmental compliance requirements. The features of this module are grouped as follows:

Legal & other requirements

  • Efficiently build and understand your detailed inventory of requirements such as:

    • ISO 14001
    • OHSAS 18001
    • ANSI Z10
    • Any other requirement that your organization subscribes to

    • Federal regulation requirements (OSHA, EPA, HSE, etc.)
    • Provincial, state, or local requirements
    • Corporate standards and requirements

  • Create and track compliance actions corresponding to the requirement (one time or recurring)
  • Add checklists, notes, documents, etc. to the compliance item or action
  • Connect compliance requirements to jobs within your organization through integration with the job inventory within the Risk Assessment module
  • Utilize legal/other requirements to build needs assessments by location/area (i.e.: risk assessment priority, training needs, equipment testing, etc.)
  • Configure your compliance management system to align with your processes; for example, you may choose to begin by tracking permits only, and then add legal requirements later as/if necessary

Environmental Permits & Plans

  • Track permitting requirements
  • Connect legal requirements to permits
  • Create and track compliance actions related to the permit
  • Improve permit record-keeping and add checklists, notes, documents, etc. to the permit item or action

Compliance Calendar

  • Manage all compliance activities from one central ‘home page’ and focus on priority actions
  • Maintain a central, comprehensive view of all compliance actions, their statuses, and associated requirements
    • For Admin users this is filterable by location, compliance type, and assignee

  • Access and update any action record directly from within the main compliance calendar, without having to navigate to other sections of the application
  • Findings and Actions can be auto created based on compliance questionnaires

Metrics and Reporting

Leverage Medgate’s Business Intelligence tools to measure and analyze your compliance data

Integration Points

The Compliance Management module is integral to both the Safety and Environmental Software Suites. In the Environmental suite, it integrates with the following modules:

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