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Scheduling

The Scheduling Module is a central hub to manage all clinic activities within Medgate’s Occupational Health Software Suite. This dynamic on-line appointment calendar enables organizations to run an efficient occupational health clinic through the automation of clinic scheduling activities.

Key Benefits of the Scheduling Module:

This module will enable occupational health clinics to:

  • Efficiently manage schedules with daily, weekly, or master views to oversee multiple practitioner schedules at once; this function can also be used to manage exam room and medical equipment schedules
  • Run effective scheduling reports
  • Link directly to the relevant clinic activity record from within the schedule, with auto-population of the patient’s demographic data

  • Connect directly with the Medical Surveillance Recalls module to effectively manage all employee medical and educational surveillance activities
  • Allow users to add schedules to their personalized medical dashboard with direct links to the clinic activity
  • Grant different schedule access to practitioners and non-practitioners

Key Components

The Medgate Scheduling functionality can be grouped into the following categories:

Managing Schedules and Appointments

  • Allow each scheduling user to set up their available times, for each health center in which they work; easily change scheduling availability for those practitioners with a rotating schedule
  • Define the intervals at which you would like to see the practitioner’s availability (e.g., 10 minutes, 30 minutes, one hour, etc.); you can schedule appointments over multiple intervals
  • View the status of the appointment at-a-glance with color-coded attendance statuses (e.g., failed to show, late, re-scheduled, complete, etc.)
  • Easily mitigate double-bookings with visual notification on the schedule (i.e., the appointment turns red if it there is a conflict)
  • Create appointments/follow-ups directly within the practitioner’s on-line schedule and select whether you would like to view the schedule by activity or employee name
  • Tight integration between modules ensures that activity status is automatically marked as completed if the activity was completed in another module (e.g., Audiometric Testing Module)
  • Gain quick details on the appointment by hovering over the appointment in the schedule to view special notes associated with the appointment

  • View all of the past and currently scheduled appointments for an employee, as well as all his/her surveillance activities and exposure group clearances
  • Define a recurrence for an appointment; the schedule will automatically be populated with the recurring appointments
  • Send e-mail appointment notifications to employees; accepted appointments will be added automatically to the employee’s calendar (Microsoft Outlook, IBM Notes, etc.)
  • Create letters with just a couple of clicks to notify employees / practitioners / supervisors about scheduled activities
  • Access your to-do list on the same screen as your daily schedule for efficient management of upcoming tasks
  • Schedule reminders for appointments that will display on your / the practitioner’s to-do list
  • Print a schedule or to-do list in just one click

Scheduling Reports

Medgate provides robust reporting functionality for tracking and reporting on any data captured within the system. For more information, see the Standard Reports, Report Writer, and Report Scheduler tools.

Integration Points

The Scheduling Module integrates with the following modules in the Medgate system:

Occupational Health Software Suite:

Training Software Suite (all modules)

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