Powerful, Configurable, Flexible
The Medgate platform is the foundation of the Medgate EHS software application. Our web-based platform is available to all suites of the Medgate application and promotes integration between EHS functions. Whether you’re a system administrator, daily functional user, or EHS director, the Medgate platform will help you and your team work more productively and effectively.
Medgate platform functionality can be grouped into four core categories. Click on one of the below links to learn more:
To read about some of the enhancements and updates we’ve made to the platform in our latest GX2 release, click here.
The features of the Medgate Platform can be summarized as follows:
Configurable front-end security settings allow system administrators to easily control, on as granular a level as necessary, the data and functionality each user can access. System administrators can define global security settings (only the administrator can change) and end-user security settings (designated end-users can update). Medgate’s security settings will enable you to be compliant with global data security and privacy regulations.
Medgate maintains a history of all changes made to records within the application. Pertinent information including date, changes, and user who made the change is all recorded in the record history. The audit trail also keeps a record of who deleted which records and who viewed a record.
This feature of the Medgate system enables you to promote productive, standardized workflows and ensure accurate and complete communication between EHS employees and departments, as well as with company employees.
Automated notifications enable you to trigger email or system notifications to be sent to employees / managers / other Medgate users when required. This ensures that company employees and EHS team members / managers are notified when they are responsible for an action/approval, when an action is due/overdue, when they are required for an appointment, training course, or surveillance activity, or need to be informed about any other activity or information.
Automated workflows enable you to configure relationships in the system. Using this feature, you can automatically trigger a specific action when an action is performed in the system (e.g., when a field value is populated, or when a record is edited). This feature also helps you to reduce redundant data entry by enabling you to configure the pre-population of fields once related data is entered in the system.
Medgate’s configurable business rules function allows system administrators to control how data is entered in the system and what happens when data is entered. Business rules can be triggered whenever a designated action is performed (e.g., when data is entered, a record is saved/edited, etc.). Examples of business rules include data entry constraints and pop-up messages, along with various other actions.
The Medgate platform provides flexible front-end configurability options. Out of the box, the application is completely set-up according to common workflows, but customers have the flexibility to tailor the system to their unique organizational processes and requirements.
In addition to configurable business rules, security, system settings, and reports, you can easily configure data entry screens, lists, views, and menus to your workflow preferences and process requirements. Security settings provide system administrators the ability to create mandatory screens, lists, etc. and grant end-users with various levels of authority to create/edit/access system configuration features.
The Medgate application offers various tools to import data, including interfaces with other systems and equipment. There are numerous interfaces that come standard with the application, including but not limited to interfaces to HR systems (including SAP and Peoplesoft), laboratories, spirometers, respirators, audiometers, and a Bayesian statistical analysis tool for Industrial Hygiene.
In addition to these and other pre-defined interfaces, you can import various other data using a generic import utility that can be used from the front-end of the application.
Using Medgate’s data retention management functionality, administrators can set up business rules to archive and purge employee records. Data retention business rules can be scheduled to fire based on specified time criteria, instead of a particular action or event. For example, an administrator can schedule a business rule to archive an employee’s records when exactly 5 years have passed since the employee’s termination date. Records scheduled to be archived or purged are signified with the corresponding status and can be reviewed beforehand. In addition, Medgate users have the ability to create custom Report Writer reports on data archiving and purging activity.
Data retention management also provides administrators with the ability to flag the records of certain employees for various reasons, and for a specified amount of time, in order to distinguish a group of employees from the rest. The hard-coded Hold flag, for example, can be used to make an employee’s records immune from archiving.
Medgate enables users to translate each page, report and letter in the application, and allows multiple users to work in different languages simultaneously. At present, English, Spanish and French are included in the application as standard. Medgate also supports the following languages, for a modest fee:
- Brazilian Portuguese
- Chinese (basic)
Medgate can support additional languages, which would be priced on an ad hoc basis.
The organizational tree allows you to set-up your organizational structure in a tree format based on HR or other organizational hierarchy. This allows one entry to be the child or parent of another. This allows you to report and secure the application based on this tree structure.
Users or groups of users can be assigned a ‘profile’ by the system administrator. The profile defines the user’s menu configuration and personal system settings.
Administrators also have many possibilities to configure Medgate’s system settings, which are all of the settings that control how the system operates. The system administrator can decide which settings can be accessed/modified by end users and which settings are system-wide (global) settings.